Administrative Assistant - Nutrition Department

Would you like to take the opportunity to work for a European Agency? If you have a good proficiency in English and previous experience in administrative roles this could be your chance to work in a multicultural and dynamic environment.

We are looking for an Administrative Assistant to work in the Nutrition department.

Responsabilità

• Handling correspondence: drafting e-mails to colleagues, external experts, European Commission, applicants and other stakeholders, finalising the letters, formatting and putting a chrono-out and circulating for signature before sending both the electronic and the hard copy, sending parcels by DHL;


• Filing and archiving documents, support with the implementation of new tolls to plan and monitor activities; 


• Meeting organisation: inserting meetings in the system, preparing documents, checking attendance, setting the (virtual) room, collecting reimbursement forms and preparing all the supporting documents together with a clarification table for Finance, uploading the signed attendance lists and sending the Meeting for reimbursement in the system; 


• Assisting with updating some templates for the launch of public consultations.

• Excellent knowledge of English (at least B2 level); 


• Graduate in the area of administration and management;


• At least 1 year of relevant working experience in performing various administrative tasks in multicultural environment;


• Good knowledge of administrative and clerical procedures and systems; 


• Proficiency in IT tools, standard office software and electronic management of data;


• Behavioural competencies: customer oriented, excellent team player, ability to switch quickly from one task to the other.. 

Assignment: initial contract until 30/06 starting from May, with possibility of extensions. Expected duration of assignment until 31/12. 

Salary: approx €1850 per month before taxes.

Work modalities: initially working from home (Italy), relocation to Parma required in the future.

Please send your English Europass CV